The paperwork that stands between you
and the site gate.
Insurance, SSIP accreditations, CSCS cards and training tickets — in date, in one place, and ready to send the moment somebody asks.
The main contractor wants your EL certificate, your SSIP, and a CSCS card for every man on site — by Friday. So you're searching your inbox for the renewal the broker sent in March, ringing the lads for photos of their cards, and emailing over seven separate scans that will be out of date by the next job. Then somebody turns up at induction with an expired card and gets sent home.
It's all in the app, in date, because you were warned 60 days before anything lapsed. You open the pack builder, tick what they've asked for, and send a branded PDF with every certificate merged in behind it — or a live link that stays right. Two minutes, and you look like the most organised firm on the job.
27 document types, ready to go.
Everything below is set up out of the box — and if your contractor asks for something unusual (F-Gas, waste carrier licence, a scheme nobody else has heard of), you add your own type without waiting on us.
Insurance
Held by the company, with the indemnity limit recorded — because a £1m public liability gets rejected when the contractor demands £5m.
Accreditations
The SSIP schemes that get you through pre-qualification. Renewals are slow, so these get a 90-day runway.
Cards
Held by the person, not the login — so the labourer who never touches a computer is still on the matrix.
Training Tickets
The tickets the site manager asks for at induction, with sensible default validity so the expiry fills itself in.
Four steps, then it looks after itself.
Put it in once
Add the certificate, the reference, the issuer and the expiry — and attach the actual document. Stored privately, not on a public link, and only reachable by people in your company.
Get told before it lapses
Alerts escalate as the date closes in — insurance at 60, 30, 14 and 7 days, accreditations from 90 days out, training from 60. They appear in the app and email the cardholder.
See the whole crew at a glance
A traffic-light matrix of every operative against every ticket. Filter it to one site and hand the site manager the matrix for the lads actually on his job.
Send it in one go
Build a branded pack with the certificates merged in behind it — or send a live link that is still right next week.
Every man, every ticket, one page.
Green is in date, amber is inside the warning window, red has expired and a dash means they don't hold it. Click any cell to see the certificate. Export it to Excel, or as a landscape PDF on your headed paper — which doubles as a section of the compliance pack.
| Operative | CSCS | SMSTS | First Aid | Asbestos | IPAF | Face Fit |
|---|---|---|---|---|---|---|
| J. DoyleSite Supervisor | Expired | Valid | Valid | Valid | Expiring | Valid |
| M. HughesBricklayer | Valid | — | Valid | Valid | — | Valid |
| T. FarrellGroundworker | Valid | — | Expiring | Valid | Valid | — |
| S. BrennanLabourer | Valid | — | — | Valid | — | Expiring |
| R. NowakPlant Operator | Valid | — | Valid | Valid | Valid | Valid |
Stop emailing seven scans.
Tick what they've asked for and SubbyWise builds the document — cover page, company details, insurance summary, accreditations, the training matrix, and the certificates themselves merged in behind it.
A branded PDF
On your headed paper, with your logo, company number and VAT number — and the real certificates appended, not just a list claiming they exist. Anything that can't be merged is listed as available on request, so one awkward file never breaks the pack.
Or a live link
A PDF is out of date the day after you send it. A live link shows your current position whenever the QS opens it — with an expiry date, a revoke button, and a count of how many times it's been viewed.
Details that matter when someone audits you
Compliance is included. Not an add-on.
It's in the same £99 a month as everything else — no per-operative charge, no separate module to buy.